Job Summary
We are looking for an innovative and confident individual to join the South Devon Community team in role as Personal Assistant for both the Assistant Director of South Devon and the Community Services Manager (Moor to Sea) . The post holder will require flexibility and experience to be able to manage a fast pace and varied workload.
The role will involve hybrid working and occasional travel around South Devon.
Main duties of the job
- Provide an effective and professional service to enable the Assistant Director and Community Services Manager and their teams to work efficiently. Use tact and diplomacy to encourage effective working across the team and with colleagues
- Undertake effective diary management, prioritising diary commitments on behalf of the Assistant Director and Community Services Manager on a daily basis. Manage incoming correspondence and e-mails, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
- Organise regular committees and group meetings. Manage agendas and papers for meetings and take accurate minutes as required
- Communicate and liaise effectively with external agencies, visitors and the local disciplines as directed and required on a range of complex and sensitive topics
- Display tact, diplomacy and confidentiality at all times, using initiative, persuasion and negotiation when necessary
- Communicate verbally and or in writing to produce confidential and sensitive correspondence
- Manage incoming telephone calls and enquiries and ensure appropriate action is taken
- Ensure effective communication links are set up and maintained with other Personal Assistants and senior secretaries as appropriate. To be able to explore effective systems to aid smooth running and organisation of meetings
About us
You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care.We have a positive and vibrant working atmosphere, We are proud of our investment in our staff both in terms of developing potential career skills and valuing people.If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.
Job description
Job responsibilities
Working as part of an integrated team within Torbay and South Devon NHS Foundation Trust.
- Provide occasional support to other senior managers
- Understand and maintain a high standard of confidentiality adhering to the Trust Data Protection policy at all times
- Be fully aware of the implications of and responsibilities under the Health and Safety at Work Act and the Trusts associated policies
- Organising meetings, distributing agendas and taking minutes
- To organise Seminars/Workshops for the Assistant Director and Community Services Manager
- To organise the Assistant Director and community Services Manager emails in a professional and discreet manner
- Proficient use of all Microsoft Office applications, especially running an outlook calender
To apply for this job please visit apps.trac.jobs.