Administrative Secretary Job overview
We are looking for enthusiastic Administrative Secretary with excellent organisational and communication skills to work in our friendly and dynamic department.
The primary purpose of this role is to keep accurate recording of figures in the ledger liaising with the accountant as required & payment of all invoices.
The post holder will assist in providing general administration and clerical support and accounting functions to the Churchill Hospital League of Friends .
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- To assist with the administration and accounts of the Churchill Hospital League of Friends
- Keeping records up to date.
- Liaise with the accountant to complete VAT returns online
- Keeping accounts up to date in the ledger
- Payment of all invoices
- To maintain data base records regarding volunteers. Deal with Volunteer applications
- Support the Chairman keeping accurate records for submission to the Charity Commission
- Ordering of stationery
- Order as required items for the Tea Bar
- Attend monthly committee meeting including taking minutes
- Attend AGM meeting once a year reporting on the finances for the year
Working for our organisation
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals – the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals – Issuu
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
Detailed job description and main responsibilities
Please see attached Job description and person specification for full details of role and responsibilities.
This role is part time – 8 hours per week (TWO DAYS PER WEEK – MONDAY TO FRIDAY DAYS TO SUIT)
You will be given all the support you need to steer the department to be an always improving team that is delivering, performing and operating a safe environment.
COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment , we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.
Nursing and Midwifery: For candidates applying from outside the UK: Please be advised that we work in partnership with Envertiz who will be managing your recruitment therefore by applying you are consenting to us passing your contact details and application to Envertiz so they can manage your recruitment and on-boarding. If you do not consent to this, please do not apply.
Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.
Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.
To apply for this job please visit apps.trac.jobs.