Visa Sponsorship Jobs 2024

naijarelocate

Apply Now for rewarding career job with UK Sponsorship Visa

Personal Assistant: Roles and Qualifications

Personal assistants play a vital role in supporting executives, managers, or teams, ensuring smooth daily operations and efficient workflow. The specific tasks and requirements for a personal assistant can vary depending on the industry, company size, and the individual they support.

 Key Roles of a Personal Assistant

Personal assistants handle a wide range of responsibilities, including:

 Schedule Management

  • Managing calendars: Scheduling meetings, appointments, and travel arrangements, ensuring efficient use of time and avoiding conflicts.
  • Coordinating events: Organizing meetings, conferences, and other events, handling logistics like venue booking, catering, and participant management.
  • Reminding of deadlines: Keeping track of important dates and reminding the executive or team of upcoming deadlines, ensuring timely completion of tasks.

 Communication and Correspondence

  • Screening calls and emails: Filtering incoming communication, prioritizing urgent matters, and responding or redirecting as appropriate.
  • Drafting correspondence: Preparing emails, letters, memos, and reports on behalf of the executive or team, maintaining a professional and consistent tone.
  • Liaising with internal and external contacts: Communicating with colleagues, clients, vendors, and other stakeholders, facilitating smooth interactions and information flow.

 Administrative Support

  • Document preparation and management: Creating, formatting, and organizing documents, presentations, and spreadsheets.
  • Travel arrangements: Booking flights, accommodation, and transportation, preparing itineraries, and handling expense reports.
  • Research and data collection: Gathering information from various sources, compiling data, and preparing summaries for the executive or team.

APPLY HERE

 Qualifications of a Personal Assistant

Successful personal assistants typically possess the following qualifications:

Education and Experience

  • High school diploma or equivalent: While not always mandatory, a high school diploma demonstrates basic literacy and numeracy skills.
  • Bachelor’s degree (preferred): A degree in business administration, communication, or a related field can be advantageous, providing a broader understanding of business principles and practices.
  • Previous administrative experience: Experience in an office environment or similar role demonstrates familiarity with administrative tasks and procedures.

 Essential Skills

  • Organizational skills: Strong organizational and time-management skills are crucial for juggling multiple tasks, prioritizing effectively, and meeting deadlines.
  • Communication skills: Excellent written and verbal communication skills are essential for interacting with diverse individuals, conveying information clearly, and maintaining professionalism.
  • Technical proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software is essential for document preparation, data management, and communication.

 Additional Skills (Beneficial)

  • Foreign language skills: Fluency in one or more foreign languages can be an asset for companies with international operations or clients.
  • Project management skills: The ability to plan, organize, and execute projects efficiently can be valuable for personal assistants involved in coordinating events or initiatives.
  • Problem-solving skills: The ability to identify and resolve issues independently demonstrates initiative and resourcefulness.

APPLY  HERE

Advertised Personal Assistant Job details

The post holder will be proactive in organising the full range of administrative/secretarial support to the Care Group Senior Management Team: Care Group Director, Deputy Care Group Director, Director of Nursing and Director of Psychological Professionals and Medical Director. They will provide PA support to the Senior Leadership Team in relation to their corporate activities within the Care Group maintaining the highest degree of confidentially at all times.

 

Main duties of the job

  • Ensure the provision of a comprehensive administrative / PA service to the Care Group Senior Management Team prioritising workload and forward planning as necessary.
  • Production of confidential correspondence, reports, presentations, minutes and agenda, etc. which may emanate from written drafts or be self-drafted, using Microsoft Word, Excel and PowerPoint. Create databases and spreadsheets as required. Ensure copying and distribution of relevant documentation is undertaken in a timely manner.
  • Oversee the receipt and recording of incoming correspondence and emails, identifying urgent matters and bringing them to the attention of relevant managers. To draft responses to correspondence as required and action responses to routine mail – distributing information to managers and departments as appropriate.
  • Arrange, attend and minute both formal and informal meetings as requested by the Care Group Senior Management Team.
  • Maintain and develop department filing, archiving and records systems. Devise procedures to cover administration processes. Ensure effective use of the department ‘bring forward/reminder’ system.
  • Act as first point of contact for the Care Group Senior Management Team; assess appropriate referral/action in the absence of senior colleagues.
  • Initiate action as appropriate on behalf of the Care Group Senior Management Team in response to telephone, e-mail and direct enquiries.

APPLY  HERE

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

 

APPLY  HERE

Job description

Job responsibilities

Please view the attached job description and person specification to view the full details about the role

 

Person Specification

Qualifications

Essential

  • 5 GCSE’s including English or equivalent standard of education with the emphasis on numeracy and literacy
  • NVQ 3 in Business Administration or equivalent
  • RSA/OCR Level 3 Typing/Word processing or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

APPLY  HERE

To apply for this job please visit www.jobs.nhs.uk.